Senior Payroll Officer

Main responsibilities:

• In charge of the monthly payroll and social administration

• ensure all employees ‘compensation to be applied properly;
• work together with international tax advisors for compensation schedules of expatriates and employees with split salaries. Ensure to be advised on planning, compliance and reporting related to tax assessment;
• Manage all employment matters like regularisation of vacation days and holiday pay, completing sickness fund documents, demands for thematic leaves, follow-up of educational leave; etc… and establish reporting about these matters.
• Apply new legislation/regulation in the payroll when needed

• Manage employee insurance Plans

• in charge of the benefit schemes
• answer benefit questions from employees and orient newly eligible employees;
• prepare and communicate information to employees about benefit programs, procedures and changes;
• work with insurance brokers
• oversee pension and savings plans
• In charge of all HR reports related to C&B requested by local authorities and HQ
• Provide F&A dept with HR C&B related data to facilitate bookings and statistical reports to authorities.

• Assistance with HR projects

• Collaborate with the global and local HR team on projects related to employee compensation, systems, benefits analysis, and benchmarking.

Main tasks:

• Payroll processing of attendance incidents: Employees in hours, absences, leaves, overtime

  - Establishment of payments: transfers, cheques, advance payments

  - Declarations of withholding tax and social charges (retirement, mutual and provident insurance, pension funds)

  - Relations with these organizations for legal monitoring

  - Internal or external audits, administrative controls, social inspections,...

  - Periodic declarations

  - Management of LTI (stock options), various bonuses

  - Management of leavers

  - Financial management of long-term illness and disability cases

  - Monitoring of pay regulations

  -Reporting for the financial services: Post-payment statements - Payment follow-up - Provisions follow-up

  - Profit sharing payment file in relation with the account manager

  - Design of the salary budget for the calculation of increases

  - Follow-up of the budget and payroll in collaboration with the FBL Finance department and consolidation of data

• 8 years + experience
• In-depth knowledge of Belgian and Luxemburgish social and fiscal legislations.
• Excellent knowledge of salary and benefit practices for both Belgium and Luxembourg
• Minimum 5 years of work experience in international environments.
• Excellent English, French & Dutch communication skills
• Excellent organization and time management skills
• High customer service orientation
• Indisputable ethics & compliance
• Structure and accuracy-oriented with strong flexibility